Project Kick-off Meeting

1. Meeting Information

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2. Participants

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Canakkale Teknoloji Gelistirme Bolgesi A.S. (Türkiye)

• Bengi Ünal
• Çağlar Ababay
• Kadir Yılmaz
• Mert İnal

Ludwig-Maximilians-Universität München (LMU Munich, Germany)

• Zhuanghua Shi
• Artyom Zinchenko
• Chunyu Qu

(Participants are listed according to actual attendance during the online meeting.)

3. Minutes Recorded by

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Chunyu Qu
Project Liaison / Contact Person
Ludwig-Maximilians-Universität München (LMU Munich)

4. Objectives of the Meeting

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The objective of the Project Kick-off Meeting was to formally initiate the implementation phase of the Erasmus+ project. The meeting focused on coordinating key aspects of the project, including laboratory development, project website setup, budget review procedures, and the planning of teaching and training activities.

5. Agenda Items and Discussion

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Agenda Item 1: VR and EEG Laboratory System Setup

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The current progress of the VR and EEG laboratory setup was presented and discussed, including VR hardware deployment, integration with EEG systems, and laboratory positioning for research and teaching.

Agenda Item 2: Project Website Development

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The project website was reviewed and confirmed as the main dissemination and visibility platform.

Website: https://www.behaviorerasmus.org/anasayfa

Agenda Item 3: Budget Review Procedures and Progress

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Partners exchanged information on institutional budget review processes and emphasized alignment between implementation progress and financial procedures.

Agenda Item 4: Transnational Coordination of Teaching and Training Activities

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• Germany to Türkiye training visit: 6–10 April 2026 (VR/EEG training)
• Türkiye to Munich training visit: End of September 2026 (VR/AR, Unity, research practice)

Agenda Item 5: VR Teaching and Training Plan

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Training aims to provide foundational knowledge of VR and Unity and support experimental design and data collection.

Agenda Item 6: External Expert Support

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External expert support for VR training was confirmed.

Materials: https://eri-st.eu/VR-Workshop/

Agenda Item 7: VR and EEG Research Directions

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Discussion covered multimodal research combining VR, EEG, behavior, and eye-tracking.

6. Conclusions

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• The project implementation phase was formally initiated.
• VR and EEG laboratory development was confirmed as a core objective.
• Key training periods for 2026 were identified.
• Partners aligned on teaching, training, and research directions.

7. Next Steps

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• Further refinement of training plans
• Coordination of schedules and responsibilities
• Continuous documentation for Erasmus+ management and audit requirements

Supporting Material

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A group photo of the meeting participants was taken and archived as part of the project documentation.